How I Manage Work When I’m on Vacation

Since I’m just getting back from my Paris vacation, I thought it would be fitting to share how I manage my work while I’m away. By now most of you know that I’m a full time blogger, so the work never really stops. It’s not a regular 9-5 gig, it’s more like a 24/7 job. The work that I put in, is what I’m going to get back and therefore I’m working almost all of the time in some way. Whether it’s engaging on IG, writing a blog post, filming a video or brainstorming for my next content, I work really hard to make sure that I’m capitalizing on my time.

Working from home sounds like an easy way out, but there are times when I wish my job was only 9-5, Monday to Friday! It takes a lot of self-motivation and dedication to get everything I need to do done. When I go away, even for a week or so there’s a lot of planning involved so that I don’t need to “work” while I’m on my trip. There are some major things that I do to prepare for vacation and tie up my work before I leave, and that’s what I’m sharing with you today.


#1 Create a list of all the content I need available while I’m away.

The very first step in prepping is to create a list of all the content I’ll be needing on my trip. This includes every blog post (1/week) and YouTube video (2/week). For the trip I was recently on, I needed to have two blog posts and four videos completed before I left. It doesn’t sound like a lot at first, but when considering the amount of work and time it takes to produce the content, it’s A LOT.

In addition to the content needed on my trip, I had to get all of the content done that was due before I left. To give you a better picture, that totaled to six blog posts and nine YouTube videos. It’s always intimidating at first, but the next couple of steps really helped me to stay on track and get things done in a timely manner.

#2 Schedule production days and editing days.

Once I have my excel sheet lists of content, including content titles and posting dates, I move on to scheduling when I’m going to produce them and edit them. Doing this allows me to get the work done but not overwork myself. It’s all about working smarter, not harder 😉 For example, one of my YouTube videos that I’ll be posting, I filmed while I was in Paris, and I edited it on the plane ride home! Who needs in-flight movies when you can be productive?! Below is what my schedule looked like!

Blog Content Schedule
Left to Right: posting date, content title, status
YouTube Content Schedule
Left to right: posting date, content title, production/editing date, status

#3 Automate posting dates.

Instead of manually publishing each blog post and YouTube video while I’m away, I automate the posting date and time. Thankfully both YouTube Studio and WordPress have this feature, or else it would be very annoying to worry about while on vacay.

Automating posting date and time on WordPress.
Automating posting date and time on YouTube.

#4 Bring a small planner on vacation.

Once all of my content is created and ready to post, I move on to preparing what I’ll physically be bringing on my trip, a planner! Instead of my big regular planner, I usually bring a small notebook to remember important things on my trip. What I write down in my notebook is listed below.

  • brands that I need to shoot while on vacation (clothes, shoes, etc.)
  • content I need to create (vlogs, photos for blog, etc.)
  • due dates for Instagram postings
  • due dates for content submission to brands
  • outfit guide

I could do all of this on my iPhone Notes app, but I work better when things are physically written down for some reason!

#5 Plan outfits head to toe.

For my recent trip to Paris, I was working with a few clothing brands so I had specific looks that I needed to shoot while I was there. Instead of stressing about what to wear, accessorize with and style while on my trip, I prepared all of my brand outfits ahead of time. This is the outfit guide that I mentioned on the list above.

For example, if a brand has sent me four items to style on my trip, I will write down exactly what I’ll be wearing from clothing to accessories with suggestions on when and where I could shoot the look. Below is an example of what my guide looks like.

CLOTHINGSHOESACCESSORIESNOTES
Purple
dress
White strappy
sandal
– white beret
– gold Gemini necklace
– beaded purse
– in front of
Eiffel
tower

#6 Schedule time for emails.

Since I was traveling with my best friend who is also a content creator, we were both able to schedule a bit of time each morning to respond to pressing emails. Email responses aren’t a big deal because most of the brands I work with are notified that I’ll be “OOO” beforehand. However, I do like to keep track of what’s coming in so that it doesn’t pile up when I get back home!

#7 Go with the flow.

I know it sounds silly, but this is a major part of managing my work while on vacation. Whenever I go away, I always need to remind myself that I’m on vacation and if work things aren’t going the way I originally planned, it’s OK. Things usually tend to work themselves out anyway, and stressing over content creation or emails doesn’t help. Going with the flow is KEY!


And there you have it, those are the ways that I manage work while I’m on vacation. I hope this post was helpful if you’re a fellow content creator just starting out and planning a vacay! Let me know if you have any tips of your own in the comments!

xx,

Haley

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